Travel and general advisory notice

This travel advisory has information and guidance that will make your travel to the Global Evidence Summit 2017 and South Africa, pleasant and memorable. It covers aspects that facilitate easy transit through airports and immigration as well as Summit deadlines and hints on practical and social issues.

We look forward to welcoming you to Cape Town and to the Summit.

Summit venue

The Global Evidence Summit 2017 will be held at the Cape Town International Convention Centre (CTICC):

Cape Town International Convention Centre
1 Lower Long Street, Convention Square
Cape Town, 8001
Tel:  +27 21 410 5000 ,GPS co-ordinates: - 33.915141,18.425657

In the event of an emergency, please contact: +27 83 263 3657

Conference Bag donations

All delegates of the Global Evidence Summit are encouraged to donate their conference backpacks at the end of the Summit to local high school learners at the Centre of Science and Technology (COSAT www.cosat.co.za).   

COSAT school opened its doors in 1999 in response to the shortage of quality Maths and Science matriculants from township schools in the Western Cape. Initially, COSAT offered only Grades 10 to 12. Students with mathematical talent are invited to leave their high schools at the end of Grade 9 to complete their school careers at COSAT. COSAT’s mission is to provide challenging, high-quality educational opportunities for students who are drawn in and around Khayelitsha, to become leaders who are competent and confident in their communities and broader society.

Boxes for bag donations will be available on-site.

Be water wise

Cape Town has been experiencing one of the most severe droughts in recent history. The whole province is severely affected and water restrictions are in place. We therefore request all delegates of the GES to keep this in mind and to use water sparingly. When you’re at your hotel, take a quick shower instead of a bath, don’t put towels in the laundry basket unless absolutely necessary, and be careful to close taps properly.

On-site registration procedure

Please bring your email confirmation on-site with you, to collect your registration pack from the Registration Desk. If you are paying your registration fees on-site, please report to the On-site Desk.  Please note that all outstanding balances must be settled at the On-site Desk, as access to the venues will be monitored.

The Registration Desk Operating Hours will be as follows:

DATE

TIME

LOCATION

Wednesday, 13 September

07:30 – 18:00

CTICC registration foyer

Thursday, 14 September

07:30 – 18:00

CTICC registration foyer

Friday, 15 September

07:30 – 15:00

CTICC registration foyer

Saturday, 16 September

07:30 – 16:00

CTICC registration foyer

Summit app

All the information regarding the programme is available on the Global Evidence Summit app.

To download the app, go to the Android or Apple app stores and search for ‘GESummit 2017’ or ‘Global Evidence Summit’.

You can log into the app using your online account details to access and edit sign-up. Any changes made in the app sign-up will automatically sync with your website account and vice versa.

Within the app, you can:  edit sign-up options, view the full programme, view speaker and partner profiles and get access to venue and city maps.

Social events

Welcome Reception

This is open to all registered attendees.  Tickets will be taken at the door.

Venue: Audi 1, CTICC                           Date: Wednesday,13 September

Time: 18:00 – 20:30                              Dress Code: Casual

Gumboot Dancing Lessons (fully booked)

Tickets will be taken at the door.

Venue: Audi 1, CTICC                           Date: Friday, 15 September

Time: 14:00– 15:30                               Dress Code: Comfortable

Please bring a pair of socks to the lesson and the performance at the gala dinner.

Gala Dinner

This is open to all registered delegates. Tickets will be taken at the door

Venue: Hall 3, CTICC                             Date: Saturday, 16 September

Time:  19:00 – Late                                Dress Code: Smart casual

Catering

Complimentary tea / coffee & lunch for delegates and exhibitors, will be served in the Exhibition Hall and in the Conservatory area at the times specified in the programme. If you have a dietary requirement and have not yet informed us via the registration form, please do so ASAP.

Exhibition opening times

DATE

TIME

Wednesday, 13 September

08:45 – 17:30

Thursday, 14 September

08:30 – 17:30

Friday, 15 September

08:30 – 17:30

Saturday, 16 September

08:30 – 17:30

For the convenience of international delegates we have sourced local traders who produce traditionally South African wares.  The traders will be at the Cape Town International Convention Centre during the following times:

13 September:                                  10h00 – 16h00

14 September:                                  10h00 – 16h00

15 September:                                  10h00 – 14h00

16 September:                                  10h00 – 16h00

Insurance

The Organisers are unable to accept any responsibility for damage or loss of personal property during the Summit. Delegates are advised to ensure that such items are adequately insured.

WIFI

There is complimentary Wi-Fi at the CTICC for the duration of the Summit. The code is ‘GESummit’.

Transport between hotels and conference centre

There will be no scheduled transport offered between appointed hotels and the CTICC for the duration of the event. Please visit the Tours/Transport desk at the CTICC for any transport related queries.

Safety and security

Cape Town has been the host to numerous international and national events, and our beautiful city is well prepared for your arrival. Like any large city, however, we advise that you exercise good judgment when traveling alone or after dark.

Ask your hotel concierge or the information desk at the Summit venue for advice on how to get around and where to go. Ostentatious displays of wealth in public places are not encouraged and valuables such as wallets, laptop computers and cameras, etc. should be kept in a secure place such as your hotel safety deposit facility.

There is no reason not to visit the many wonderful attractions, historical and cultural sites, restaurants and shops that make Cape Town one of the world’s most popular cities to visit.

Language

The official language of the Summit is English. English-speaking visitors will have no problems travelling throughout South Africa and all signs are in English. 

Currency and money changing

The following indicative rates of exchange are applicable on 6 September 2017.

1 Euro = ZAR15.32

1 British Pound = ZAR16.80

1 US Dollar = ZAR12.88

You may change your money at the airport on arrival or at any of the many banks in the city during banking hours. Hotels will also assist but the exchange rates may be less favourable. Automatic Teller Machines (ATMs) are available throughout the city for easy access to funds. Please do not hand your ATM card to anyone and be cautious of people offering assistance.

Electricity supply

South Africa’s electricity supply runs at 220/230V, 50Hz AC.  Sockets take round-pinned plugs.  Most hotel rooms have sockets that will take 110V electric shavers, but for other appliances visitors might need adaptors.

Immunisations

Vaccinations: Yellow fever certificates are required if your journey starts or entails passing through the yellow fever belt of Africa or South America.

Malaria: Cape Town is not considered to be a malaria designated area.  You are advised, however, to take the necessary precautions if you are traveling to malaria designated areas located mainly in the northern areas of South Africa and you should consult your general practitioner for advice in this regard.

Medical emergencies

Cape Town and South Africa have a number of excellent medical facilities, able to meet any medical emergency.  As with any travel, you are advised to take out travel insurance to cover the cost of private hospital treatment.

Speaker preview procedure

The speaker preview room will be located at the CTICC in Meeting Suite 1.51.  Presenters are required to visit the room to upload their presentation/s onto the server.  A technical team will be available to assist.  We would like to encourage presenters to upload their presentations, where possible, 24 hours prior to their presentation time (at the latest, 2 hours before). 

The speaker preview room operating hours will be as follows:

DATE

TIME

Wednesday, 13 September

07:30 – 18:00

Thursday, 14 September

07:30 – 18:00

Friday, 15 September

07:30 – 15:00

Saturday, 16 September

07:30 – 15:30

Cape Town International Airport and transport to hotels

If you have pre-booked a transfer from the airport to your hotel and you experience difficulties due to flight delays, or if you want to make changes to your pre-booked transfer, please contact Aqua Tours on:
+27 (0) 861 002 782 or after hours  at +27 (0) 82 778 6081.

Passports and visas

All visitors to South Africa must be in possession of a valid passport and it is a requirement that the document should have at least 2 empty pages when you arrive in South Africa.  The passport must be valid for no less than 30 days after the final date of your intended stay in South Africa. Your passport needs to be machine readable. Please check the specific visa requirements related to your passport and nationality, and ensure you have a valid visa if required.  Visas must be obtained in your home country or from missions outside of South Africa and cannot be applied for at South African ports of entry.

Luggage at arrival airports

South African customs regulations require that all checked luggage must be collected at your first airport of entry into South Africa, even though the airline may have checked that luggage through to your final destination.

For example, passengers arriving at OR Tambo International Airport, Johannesburg must collect their luggage at the international arrivals hall and proceed through customs before making their way to the domestic departures area .You must then re-check the luggage to Cape Town.

Optional excusions

South Africa is often referred to as a world in one country and we would like you to experience the beauty and splendour of Cape Town and the rest of the country for yourself.  A fine selection of sightseeing excursions has been arranged using quality tour operators at preferential rates for Summit participants.  Turners Conferences excursion booking desk will be available on-site, for the duration of the Summit.

Disclaimer

The information and content provided in this newsletter is intended purely as a guideline and service for participants and visitors to the Global Evidence Summit 2017. The information may change at any time and without notice. The event and organisers accept no responsibility or liability whatsoever related to this publication.

Global Evidence Summit 2017 wishes you a safe and comfortable journey and looks forward to welcoming you to Cape Town and South Africa.