Call for special sessions

Submission is now closed

Special Sessions are symposia taking place within the Global Evidence Summit programme that do not fit the workshop or abstract criteria. These sessions should be of interest to participants at the Global Evidence Summit using stakeholder engagement methodology to share new concepts relevant to the summit themes or use that further the event goals, foster interaction, and the development of partnerships with external organizations.

Special Session submissions will be reviewed by the Special Sessions Committee, a sub-committee of the Scientific Committee to ensure they align with the Summits themes.

The Summit is intended as an inter-sectoral and multi-disciplinary event exchanging ideas about how we best generate, summarize and communicate evidence to inform policy and practice. We anticipate input from a multitude of perspectives including education, social policy and practice, criminal justice, environment, gender, health, health systems and clinical care and practice. 

Please structure your proposal document under the following headings:

  1. Session title
  2. Session category
  3. Contact person
  4. Facilitators
  5. Other contributors
  6. Target audience
  7. Type of session
  8. Abstract of the session
  9. Number of participants
  10. Equipment requirements
  11. Special requests
  12. Additional information

Session title

Give a brief but clear title to be printed in the Global Evidence Summit programme. The first letter of the first word of the title should be capitalized; all remaining words should be lower case unless they are proper names or acronyms.

Session Category

In your submission document, please select the most appropriate category for your special session from the list of general topic categories for scientific sessions at the Global Evidence Summit. They are:

  • Evidence production: Abstracts concerning primary research production
    • Priority setting for primary research to meet global priorities
    • Global health, equity, social and economic policy and practice
    • Real world evidence (pragmatic trials, big data)
    • Improving conduct and reporting of primary research (including teaching and learning)
    • Consumer and patient involvement in primary research
    • Funding primary research
  • Evidence synthesis: Abstracts concerning different forms of research synthesis: overviews, scoping reviews, systematic reviews, etc.
    • Priority setting for syntheses to meet global priorities
    • Global health, equity, social and economic policy and practice
    • Methods for conducting syntheses (including different evidence, searching and information retrieval,
    • statistics, assessing methodological quality)
    • Improving conduct and reporting of syntheses (including teaching and learning)
    • Synthesis creation, publication and updating in the digital age
    • Consumer and patient involvement in syntheses
    • Funding syntheses
  • Evidence tools: Abstracts concerning guidelines and other knowledge translation methods and tools
    • Priority setting for evidence tools to meet local and global priorities
    • Evidence literacy, social media, science journalism
    • Evidence tools for consumers and to promote shared decision making
    • Evidence tools for policy makers and civil society
    • Case studies of models for successful engagement with policy and practice
    • Guideline development, adaptation, assessment and updating
    • Health technology assessment
  • Evidence implementation and evaluation: Abstracts concerning getting evidence into policy and practice
    • Priority setting for implementation to meet local and global priorities
    • Enhancing the implementability of evidence tools
    • Design and evaluation of dissemination and implementation programmes
    • Quality improvement methods and performance measures
    • Building capacity for dissemination and implementation
    • Measuring policy and practice impact
    • Advocating for evidence

Contact Person

Please enter the name, affiliation, and email address of the contact person in your document. The contact person will receive all communications from the Global Evidence Summit  organizers regarding this proposal. More than one contact person can be added. If the proposal is accepted, the Contact Person will also be responsible for receiving queries from Summit participants.

Each contact person and facilitator must have created an account on the Global Evidence Summit website. Make sure you have not checked 'I don't want others to be able to contact me' in your account settings.

Facilitators

Please list the names and affiliations of everyone who will be present at the Summit to facilitate the session. Facilitators must register to attend the Summit and are responsible for their own expenses.

As with contact people, each facilitator must have created an account on the Summit website. This will allow them to access information about the session such as the list of participants. If proposed facilitators do not have an account by the submission deadline, you can include them as 'other contributors', and edit your list of facilitators later if your proposal is accepted.

Other contributors

If there are others who have made substantive contributions to the content of the session but will not be present on the day as facilitators, you may acknowledge them here.

Target audience

Special sessions are not closed sessions and will be open to all Summit participants. However, please indicate who would benefit from attending the special session (for example: policy makers, consumers, or researchers with a particular area of interest). Also indicate whether the session is aimed at participants with a basic, intermediate or advanced level of knowledge, or if the session is appropriate for any level.

Type of Session

Special Sessions should be structured around a high level of interaction with participants, and should avoid only extended oral presentations. Please ensure that the session abstract describes how participants will participate.

All special sessions must be stakeholder engagement sessions: 
Stakeholder engagement sessions are not designed to only share new information, but aim to provide a forum for participants to explore and debate particular topics, encourage interaction and structured, meaningful discussion aimed at achieving specific goals.

Please ensure the session abstract clearly informs the participants of their role in the sessions.

Length of Session

Standard special sessions held during the Summit will run for 90 minutes. If you wish to hold a longer event, consider submitting a pre- or post-Global Evidence Summit satellite event.

Abstract of the session

The abstract is limited to 2200 characters (approx. 300 words) and should provide a structured plan appropriate for a 90 minute session and use two headings: Objectives and Description. If abbreviations are used, the abbreviated term should be written out in full the first time it is used. Proposals should be submitted in English.

The objective/s must be stated in the form of outcomes for participants, describe what they will gain from attending the session.

Description must include how attendees will participate, what the overall structure of the session is, be congruent with the aims, and indicate what (if any) resources or prior knowledge attendees will require.

Note that access to computer labs will not be possible for special sessions. If your proposal includes the use of computers, please provide a brief description of your plan of action for ensuring that participants use their own laptops. (Participants registered for the Summit will have free WIFI and internet access as part of their registration).

Number of participants

Indicate the minimum and maximum number of participants you would be willing to have in the session, or that you expect to attend. Please be realistic and consider previous attendance if the session was run before. This will assist us in planning room allocation. Please also indicate the type of seating arrangements for the session. Classroom style (also known as theatre style) is standard; we may not be able to provide other types of seating arrangements if the anticipated number of participants for a session exceeds 100.

Equipment

All the rooms for sessions are equipped with one laptop, projector, a podium with microphone, and WIFI. Session facilitators are responsible for providing and transporting any printed materials required. 

Special requests

If you require equipment or have any other special requests that are not listed, please include this information. We will do our best to accommodate these requests (at cost), but we cannot guarantee it.

Additional information

If you wish to provide additional information such as documents or other information that will enable those reviewing your proposal to get a better idea of the importance of holding the special session, please attach these documents or provide links to such information in your document. 

Submitting your proposal

Submission is now closed.

Assessment of proposals

Your proposal will be reviewed by the Scientific Committee. You will receive final notification of the success of your proposal on or near 1 May 2017.

Please note that final acceptance of a special session in the Global Evidence Summit programme is conditional on one of the contact persons or one of the listed facilitators being registered for the event.