Call for Satellite events

Submission is now closed

If you are looking to run a Satellite event prior to or after the Global Evidence Summit please follow the instructions below.

Satellite events could be full-/half-day workshops or symposia that are not part of the four day programme but will be of interest to participants at the Global Evidence Summit. The Satellites should further the event goals, and foster interaction, and the development of partnerships and have broad appeal across sectors. Satellite event proposals that align with the core theme of the Global Evidence Summit will be considered.

Satellite events will be reviewed by a sub-committee of the Scientific Committee for approval. If they meet the criteria, the Local Organizing Committee can support arrangements for venues bookings and catering however, it is important to note that all costs for venue and catering would need to be covered by the Satellite facilitators.

The Summit is intended as an inter-sectoral and multi-disciplinary event exchanging ideas about how we best generate, summarize and communicate evidence to inform policy and practice. We anticipate input from a multitude of perspectives including education, social policy and practice, criminal justice, environment, gender, health, health systems and clinical care and practice. 

If you would like to collect a registration fee for your Satellite event, kindly contact Holly Millward at contact@globalevidencesummit.org for tips and advice on how to set this up, this will not be handled by the GES2017 organizers.

Please structure your proposal document under the following headings:

  1. Session title
  2. Contact person
  3. Facilitators
  4. Other contributors
  5. Target audience
  6. Type of session
  7. Length of session
  8. Abstract of the session
  9. Number of participants
  10. Equipment requirements
  11. Special requests
  12. Additional information

Session title

Give a brief but clear title to be printed in the Global Evidence Summit programme. The first letter of the first word of the title should be capitalized; all remaining words should be lower case unless they are proper names or acronyms.

Contact Person

Please enter the name, affiliation, and email address of the contact person in your document. The contact person will receive all communications from the Global Evidence Summit  organizers regarding this proposal. More than one contact person can be added. If the proposal is accepted, the Contact Person will also be responsible for receiving queries from Summit participants.

Each contact person and facilitator must have created an account on the Global Evidence Summit website. Make sure you have not checked 'I don't want others to be able to contact me' in your account settings.

Facilitators

Please list the names and affiliations of everyone who will be present at the Summit to facilitate the session. Facilitators must register to attend the Summit and are responsible for their own expenses.

As for contact people, each facilitator must have created an account on the Summit website. This will allow them to access information about the session such as the list of participants. If proposed facilitators do not have an account by the submission deadline, you can include them as 'other contributors', and edit your list of facilitators later if your proposal is accepted.

Other contributors

If there are others who have made substantive contributions to the content of the session but will not be present on the day as facilitators, you may acknowledge them here.

Target audience

Please indicate who the target audience is for your satellite event. Also indicate whether the session is aimed at participants with a basic, intermediate or advanced level of knowledge, or if the session is appropriate for any level.

Type of Session

Please ensure that the event abstract describes how participants will participate. Also ensure the abstract clearly informs the participants of their role in the event.

Length of Session

Please state the preferred date and length of your event.

Abstract of the session

The abstract is limited to 2200 characters (approx. 300 words) and should be structured using two headings: Objectives and Description. If abbreviations are used, the abbreviated term should be written out in full the first time it is used. Proposals should be submitted in English.

Your session should have clearly stated goals, include a high level of interaction with participants, and provide a structured plan appropriate for the length of the event.

If your proposal includes the use of computers, please provide a brief description of your plan of action for ensuring that participants use their own laptops. 

Number of participants

Indicate the minimum and maximum number of participants you would be willing to have in the session, or that you expect to attend. Please be realistic and consider previous attendance if the session was run before. This will assist us in planning room allocation. Please also indicate the type of seating arrangements you want for the session. Classroom style (also known as theatre style) is standard; we may not be able to provide other types of seating arrangements if the anticipated number of participants for a session exceeds 100.

Equipment

Please let us know what equipment is required.

Your event logistical arrangements will be supported by the Professional Conference Organizers, Michelle Booth, michelleB@turnersconferences.co.za. To source venues, catering and all necessary equipment for a successful Satellite event.

Approximate costs

Approximate day delegate rates for venues near the CTICC range between R560 – R690 per person, this includes the following:

  • Arrival tea/coffee break on arrival
  • Mid-morning tea/coffee break
  • Mid-afternoon tea/coffee break
  • Lunch

Standard AV equipment, which includes:

  • Data projector & screen
  • Whiteboard with pens
  • Flipchart with pens
  • Pens, paper, water & mints

Subject to availability/updated quote and the time of booking.

Submitting your proposal

Submission is now closed.

Assessment of proposals

Your proposal will be reviewed by a sub-committee of the Scientific Committee. You will receive final notification of the success of your proposal on or near 1 May 2017.

Please note that final acceptance of a satellite event in the Global Evidence Summit programme is conditional on one of the contact persons or one of the listed facilitators being registered for the event.